Site & Facilities Assistant Apprentice - Tees Valley

The Site & Facilities Assistant Apprentice will support the day-to-day operation associated with the delivery of the Tees Valley Energy Recovery Facility, while undertaking a structured apprenticeship programme. The role is intended to develop a practical, hands-on site support professional who can assist with facilities coordination, site administration, welfare standards, contractor interfaces and general project support activities.

Working alongside experienced Site Management, Facilities and Administration personnel, the apprentice will progressively develop the knowledge, skills and behaviours required to contribute confidently within a live construction environment. The initial target outcome is competence as a Site & Facilities Assistant, with further room to grow into wider facilities, administration, project support or infrastructure enablement roles.

Key Responsibilities

Facilities Management Support

• Support the management and day-to-day operation of temporary site infrastructure.
• Assist with site offices, welfare facilities, meeting rooms, canteen areas, toilets, drying rooms and temporary accommodation units.
• Support monitoring of cleaning, guarding, access control, waste handling, signage and other facilities services.
• Report defects, maintenance issues and service failures to the appropriate responsible person or supplier.
• Assist with coordinating contractor attendance for facilities inspections, repairs, servicing and site improvement works.
• Help maintain a clean, safe, organised and functional site working environment.

Site Support

• Provide practical day-to-day support to the Site Manager, Facilities Manager and wider project team.
• Assist with visitor arrangements, site access, meeting room preparation and general site coordination requirements.
• Support mobilisation and onboarding of personnel, contractors and visitors in line with project procedures.
• Maintain noticeboards, site communications and shared information areas.
• Assist with key control, access cards, office allocations and general site logistics support.
• Support preparation for project events, Client visits, contractor meetings and site briefings.

Site Administration and Records

• Maintain accurate records, registers and trackers as directed by the project team.
• Assist with document filing, correspondence, data collection and routine reporting.
• Support training, competency, induction or access records where required.
• Assist with purchase requisition information, delivery notes, facilities records or supplier correspondence where applicable.
• Support the organisation of central department files, messages and shared information.
• Ensure information is handled professionally and in accordance with project and company requirements.

Health, Safety, Environment and Quality

• Demonstrate a strong commitment to health, safety, environmental and quality standards.
• Report hazards, unsafe conditions, defective facilities or opportunities for improvement.
• Support site inspections, audits, toolbox talks and HSEQ initiatives where appropriate.
• Assist in maintaining safe, clean and compliant welfare facilities.
• Follow site rules, permit requirements, PPE requirements and escalation procedures.
• Promote positive safety behaviours and a professional approach to working on a live construction project.

Stakeholder and Contractor Coordination

• Liaise professionally with KVI personnel, Client representatives, contractors, suppliers and service providers.
• Help coordinate cleaning, security, facilities maintenance, waste, signage, access control and other site support providers.
• Escalate issues promptly and clearly to the appropriate manager.
• Develop confidence in written and verbal communication with internal and external stakeholders.
• Support collaborative working between the site team, administration function, facilities function and Head Office support teams.

Entry Requirements

Essential

• Minimum age 18.
• Willingness to work in a live construction project environment.
• Good standard of written and verbal communication.
• Basic IT literacy and willingness to develop Microsoft Office and project systems capability.
• Positive attitude, reliability and willingness to learn.
• Ability to follow instructions, site rules and safety requirements.
• English and Maths requirements to be confirmed with the apprenticeship provider; Functional Skills support may be available where required.

Desirable

• Interest in construction, facilities management, site operations or project support.
• Previous work experience, volunteering, part-time work or transferable practical experience.
• Driving licence or working towards one.
• Confidence communicating with different people in a busy working environment.